Why are we collecting your personal data?
Wealden District Council is a data controller for the purposes of the UK General Data Protection Regulation 2021 and Data Protection Act 2018. Wealden District Council and Gatherwell collect, hold and use your personal data to enable the public and good causes to participate in the community lottery. We will only collect the personal data from you we need in order to allow you to participate in the community lottery.
What is the legal basis for processing your personal data?
We do this as a task carried out in the public interest. We will not able to allow the public or good causes to participate within the community lottery without the personal data you provide to us.
Who will your personal data be shared with?
Wealden Community Lottery is provided by Wealden District Council (We) and Gatherwell Ltd (‘Gatherwell’). Wealden District Council is the data controller and Gatherwell is the data processor.
The information Gatherwell needs to collect to enable the public to participate in the Lottery is your name, address, email address and your date of birth. We need this information to verify your age and identity to ensure you meet the minimum participation age (currently 16 years for this Lottery) and to manage your Lottery account. We will also collect payment details from you to enable you to pay for your lottery tickets. If you do not wish to provide this information, unfortunately you will not be able to participate in the Lottery.
We may disclose your information to third parties to comply with a legal obligation.
We and/or Gatherwell may also use and check your personal data for the investigation and prevention of fraud, anti-social behaviour and criminal activity. This may include sharing your information with police services, credit reference agencies, governmental organisations (e.g., Department
for Work and Pensions and HM Revenue and Customs) and other local
authorities. We also take part in the National Fraud Initiative’s anti-fraud
data matching exercise for these purposes.
Where we need to disclose sensitive information to a third party, we will do so once we have obtained your explicit consent or where we are legally required to do so. We may also disclose this information when necessary to protect an individual from harm.
We will not
- Use your personal data for marketing purposes without your prior explicit consent
- Store or send your personal data to a country outside the European Economic Area (EEA)
- Make decisions about you based on automated processing of your personal data
How long will we hold your data for?
We will only keep your information for as long as is necessary to enable your participation in the Lottery. As standard we keep data for 3 years from the user’s last point of activity on the website. As Direct Debit users come with a lifetime guarantee we as standard hold this user data for 7 years.
Your rights
Your rights are set out in the Data Protection legislation and include:
- the right to access your personal information,
- to request rectification or erasure of certain personal information
- to object to processing in certain circumstances
- the right to withdraw any consent you may have given to process your personal information
- the right to restrict processing activity in certain circumstances
- the right to object to certain types of processing activity
- the right to request that your data is ‘ported’ (i.e. transferred) to you or an appointed third party
If you wish to exercise any of these rights please contact our Information Governance team on informationgovernance@wealden.gov.uk in writing or by completing our online form.
If you have concerns about how we use your personal data, you have the right to make a data protection complaint directly to us. You can raise a complaint by following the Council’s Complaints Procedure. We will acknowledge your complaint and investigate it without undue delay. We will keep you informed of progress and notify you of the outcome. If you are not satisfied with our response, you have the right to escalate your complaint to the Information Commissioner Office.
Data Protection Officer
If you have any questions about how your personal data is handled, you can contact our Data Protection Officer (DPO) at dataprotection@wealden.gov.uk