Wealden District Council
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Wealden District Council > Transparency, Spending and Performance > Data Protection > Privacy Policy > Privacy Notice for Street Naming & Numbering

Privacy Notice for Street Naming & Numbering

Street Naming & Numbering forms part of the Community Directorate and this document explains how information will be held about you and processed.

This notice should be read in conjunction with our Privacy Policy.

How do we get your information?

The personal information we process is provided to us directly by you.

What personal data do we process and why?

The information we process about you will vary depending on the service being provided, but will fall within the following categories:

  • Name
  • Address
  • Email addresses
  • Telephone numbers

Information relating to health and wellbeing and other special category data

None collected for the provision of this service.

Why we collect personal information about you.

Wealden District Council will collect and hold personal information relating to Street Naming and Numbering.  We use this information to deliver and manage the services we provide.

Lawful basis for processing your personal dta

We process personal data because it is necessary to comply with our legal obligations which is:

  • Public Health Act 1925 (Sections 17-19)

The Council has a statutory duty to ensure that all streets are named, and all properties are numbered, appropriately. The Street Naming and Numbering service is responsible for:

  • Registering new developments, numbering new properties and naming new streets
  • Adding or changing house names to existing properties
  • Renaming existing streets
  • Maintaining the Council’s address database, the Local Land and Property Gazetteer (LLPG)

Who do we share your data with?

We use your personal data provided to inform decisions related to SNN applications and ensure that the Council’s LLPG is accurately maintained. All personal information is recorded and stored safely.

We may share information internally, in order to verify or confirm your personal details, to ensure our records are accurate and up to date. Data held by this service will only be used by other internal departments or services when we are satisfied there is a lawful basis for doing so and is considered fair.

We may also share information with the following types of organisations:

  • Town and Parish Councils
  • East Sussex County Council
  • Royal Mail
  • HM Land Registry
  • Emergency services
  • Utility companies

 

In some circumstances, such as under a court order, we are legally obliged to share information, and we may also share information with the Police and other enforcement agencies for the purposes of the prevention, investigation, detection, or prosecution of criminal offences.

Do we use data processors?

Street Naming & Numbering does not use any processors.

Software we use

Microsoft 365.

Transfer of personal data

Street Naming & Numbering does not transfer data overseas as part of this service.

Automated decision making

Street Naming & Numbering does not use automated decision making in respect of your personal data.

Retention Period

We process your personal data for the above purposes for no longer than necessary and in accordance with current legislation and the Councils Retention Schedule.

We will retain your personal data relating to Street Naming and Numbering for six years following the completion of your application.  Only in exceptional circumstances will we hold your information for longer, for example a pending court case.  All information will be held securely and disposed of confidentially.

Anonymising your data

Your personal information may be converted into statistical or aggregated data that ensures that you cannot be identified from it.  Anonymised data means it cannot be linked back to you as an individual and may be used to conduct research and analysis.  This includes the preparations of statistics for use in our reports.

Your rights

Your rights are set out in the Data Protection legislation and include:

  • the right to access your personal information, to request rectification or erasure of certain personal
  • information and to object to processing in certain circumstances
  • the right to withdraw any consent you may have given to process your personal information
  • the right to complain to the Information Commissioner if you feel we are processing your personal information unlawfully
  • the right to restrict processing activity in certain circumstances
  • the right to object to certain types of processing activity

If you wish to exercise any of these rights please contact our Information Governance team on informationgovernance@wealden.gov.uk in writing or by completing our online form.

 

If you are dissatisfied with how we have used your personal data you have a right to complain to the Information Commissioner Office

Data Protection Officer

If you have any questions or concerns about how your personal data is handled, you can contact our Data Protection Officer (DPO), Sarah Evans at dataprotection@wealden.gov.uk