Planning Service Update
The council not only understands the important role that the Planning System will play in assisting the recovery of the economy following the current period of social isolation, but also the importance of a planning service for smaller scale proposals for individual families and households. The council therefore continues to operate a Development Management (Planning) service but with staff now almost entirely home-based.
This has resulted in some changes to the way in which the service operates and, with the situation constantly evolving. We may need to make further changes in due course; you should revisit this page for further updates.
We have also experienced a spike in casework and all correspondence associated with our work. There may be some delays in getting back to you. Please bear with us: we are working as fast as possible to maintain our services.
Please note that our free Fast Track Planning Advice Service has been extended to September 2021. (UPDATE 28.01.21)
Wealden is now within Tier 5 – Stay at Home which will have an impact on our ability to offer full services.
There remains a backlog of work, so please bear with us. However, we set out below what you can expect from us during the latest surge in COVID19.
There should be few issues in conducting these visits as long as precautions are taken, these being:
- This will be in an appointment only basis, avoiding where possible, access through buildings.
- Officers are attending to view and assess sites. They cannot and will not enter into discussions.
- Distancing; Please keep at least 2m from our staff.
- We will keep time on site to a minimum. We will see what we need to see and leave. If further discussions are necessary then we will arrange to do this at another time: remotely or via phone. Please do not get offended when staff leave and do not explain their assessment. They are instructed not to enter into discussions: this is for the safety of all.
- Please advise our staff when arriving whether anyone on site has tested positive for COVID or is showing any symptoms.
- We will not enter a site where any occupant is in quarantine, self-isolating or they are vulnerable/at risk
It is essential that we avoid going into people’s homes wherever possible as this puts both our staff and occupants at risk. Our starting point during the current Stay at Home period, is not to enter homes/buildings. As an alternative to inspection we may request, photographs, certificates, additional specification as appropriate.
Exceptionally, if it is agreed an internal visit should take place during the current restrictions, and can be done safely, the above guidance for External Visits will apply; plus:
- Windows should be opened 30 minutes before arrival and left open after our visit. We will ask you to confirm this has been done.
- There is no need to accompany our officers. We are attending to view and assess sites. We will not discuss inspections.
- Officers are empowered to make decisions as to whether to inspect, whether not to inspect.
- Please ensure everyone is wearing a face covering.
- Please ensure all doors and hatches are left open to avoid surface contact
Applicants are still asked to provide comprehensive photographs of the outside and inside of a property and/or relevant views out. In order to assist with case assessments at this time the case officer may contact applicants to request photographs of particular elements of the site, and from certain vistas. We will also consider video footage too.
If we are unable to visit a site, we will explain the reasons why. It is likely that without a site visit, those applications will not be able to be progressed. We will consider a range of options available, including long-term extensions of time or withdrawal of the application altogether.
If you are promoting a Prior Notification case which requires liaison with adjacent residents or other publicity, and we cannot fully assess the scheme we will invite you to agree to an extension or time in order to avoid rejecting cases
From 22nd July 2020 the Government have introduced new regulations making it possible to apply to defer a CIL payment subject to a number of criteria. For more information please see our page Paying for CIL and COVID-19
As part of the Planning Service approach to supporting businesses and the local economy due to Covid-19 we are introducing a new free fast-track service for businesses that are making changes due to Covid-19 that may require planning permission (e.g. changes to the use of your outdoor space or provision of temporary structures).
- Government to extend planning permission deadlines, saving hundreds of construction projects’ permissions from expiring
- Flexible working hours on construction sites to support social distancing, helping people return to work safely
- New changes could speed up the pace of the planning appeal process
The Government has introduced new permitted development rights for pubs (Use Class A4) and cafés & restaurants (Use Class A3) to operate solely for any use for the provision of hot or cold food that has been prepared for consumers for collection or delivery to be consumed, reheated or cooked by consumers off the premises (Use Class A5). This right to change the use of premises is time limited for 12 months and expires on 23 March 2021.
You will need to notify the council of this change of use; Please do so by emailing firstname.lastname@example.org providing the address, business name, previous use and contact details. You will receive an acknowledgement from us.
The use of the premises prior to the change of use to food takeaway will be reinstated after the use as a food takeaway has ceased.
In a written ministerial statement on construction, Government has explained how the construction industry may adapt its normal practices to operate safely during this time. It also states that, with immediate effect, local planning authorities should take a “swift and positive approach” to requests from developers and site operators for greater flexibility around construction site working hours. This is to ensure that, where appropriate, planning conditions are not a barrier to allowing developers the flexibility necessary to facilitate the safe operation of construction sites during the response to the COVID-19 pandemic and to proceed at pace with work otherwise delayed as a result of COVID-19. (UPDATE 15.5.20)
The Government has this week published two sets of regulations that introduce a series of new permitted development (PD) rights in relation to the demolition of buildings and their replacement with new housing and upward extensions to residential properties. Find out more information on these new residential permitted development rights.
Earlier this week, the Government published regulations to enact a raft of changes to the town centre use class system. See more information on these changes to Town Centre Use Classes.
General enquiries should be made through email@example.com as normal. In order to ensure that you receive a response, a valid email address should be provided. A reduced post service is being sent from the Planning Service. Incoming post is quarantined for 72 hours and as such, there is a short delay in receiving and processing this.
Case officers will be available by email, and this is the preferred method of contact. Contact by phone is still available although please bear in mind that we will be prioritising calls for the council’s critical services, and therefore we would ask that wherever possible you communicate with officers via e-mail. Officers will be able to phone you back, if required and contact details are provided.
We have experienced a spike in caseloads and with correspondence associated in all casework. There maybe some delays, but please bear with us: we are working as fast as possible to maintain our services.
Our Enforcement Strategy document sets out how we operate.
Enforcement site visits will only take place for the very highest priority cases where there is a risk to life or property and only where the council is satisfied that the risk to the public through the possible further transmission of the COVID-19 disease can be avoided.
For tree works, we will process casework where it is possible to do so without a physical visit. An example might be where a tree can be wholly seen from the public realm and is not close to a building (or adjacent land) necessitating visit to consider from that viewpoint. Where we issue a tree decision without a physical visit, the case assessment will fully explain why the specific circumstances justify this approach (UPDATE: 30.4.20)
Should you have concerns over Coastal Works, Engineering and Tree Matters please contact the planning department, by e-mailing firstname.lastname@example.org
Pre-application advice is a valuable tool in the Development Management process and the council is still able to offer the majority of these services. However, face to face meetings and planning surgeries will only be held via telephone or via video conferencing facilities. No site visits will be conducted as part of the pre-application service; however officers will be able to consider any photographs provided.
Due to their nature, Listed Building On Site advice is currently unavailable.
If you are wondering if you require planning permission for works or operations, please book one of our planning surgeries.
The preferred method of submission is via the Planning Portal or by e-mail if this is not possible. Applications submitted by hard copy will likely experience significant delay in processing because of the ability process incoming post to our office.
Please note cheques for application fees can no longer be processed. Payment can be made on the Planning payments webpage.
The council’s postal services are currently operating a limited service. All representations to planning applications should be made electronically, either through the council’s online application register of applications, or by e-mail to email@example.com.
Consideration of representations made solely in hardcopy cannot be guaranteed at this time.
During the stay at home guidance from 4 November 2020 we will continue to progress cases. From 1 November 2020 we have updated how we notify planning applications.
The methods that the Council will use to publicise applications considered to be valid on or after 1st November 2020 include the following:
- Publishing applications and associated documents on the Council’s website;
- Displaying one or more (as relevant) site notices near the application site. The site notice will provide details of the planning application, information on how the plans can be viewed and how comments can be made and when comments must be submitted by;
- Advertising certain applications in local newspapers in accordance with statutory requirements.
Please see our page how we notify on Planning Applications
Government has introduced emergency legislation allowing the use of websites and social media to publicise applications. In light of that, where a planning application has been submitted the public will need to register against the application number, by visiting www.planning.wealden.gov.uk. In addition to searching, viewing and commenting on planning applications, the system allows you to subscribe for email updates either when the status of the application changes or new documents are added to the website – please see the our pages on Keeping up to date with Planning Applications and How You Can Be Involved In The Planning Process.
In future the Council will use these features to notify the public of changes or revisions to proposals. Registration is free although an active e-mail account is required.
Officers will need to consider whether amended plans require publicity and new amendments submitted in the current period of self-isolation may need publicity, and may therefore not be capable of being advanced to decision for the foreseeable future.
Please liaise with your case officer or the relevant Area Team Leader by e-mailing firstname.lastname@example.org.
Officers of the planning service will not be conducting face-to-face meetings until further notice. Officers are contactable via email and can make outgoing phone calls to any contact details provided.
The Government is clear that a well-functioning planning system is as important now as ever. Decisions and actions being taken now are vital to the District’s health, well-being and economic recovery. What we do in planning is vital to all of those objectives in the short and the long-term.
Our planning services are essential in supporting recovery, ensuring appropriate development proposals can be consented in good time to facilitate delivery on the ground. In light of that, we have taken the steps we have to enable continued operation of our planning service while maintaining the fairness, transparency and accountability that are embedded in our system.
To ensure the Council is able to continue to make effective and transparent decisions during the Covid-19 emergency, the Council has temporarily adjusted the Officer Scheme of Delegation. At present the Scheme of Delegation operates on an exceptions basis and it means certain cases automatically require a committee decision, irrespective of whether they are contentious or not. Due to the backlog of casework and increasing workloads of Planning Committees North and South, it has been agreed to review those exceptions in order to create greater capacity at what is valuable Committee time. Major or strategic applications will continue to go to Committee, as would particularly contentious cases or those where the Local Member has reserved an item (quoting valid material planning reasons). However, the smaller items (householders and minor applications) or commercial cases should now be determined through a delegated process using the emergency procedures.
This decision has been taken by the Chief Executive pursuant to his urgency powers exercisable to protect the Council’s interests and ensure compliance with statutory requirements. The decision can be viewed on our website and will be reviewed in September 2020.
Delegated planning decisions (the significant majority) will continue to be issued electronically, where possible. (UPDATE 08.06.20)
Due to the Government restrictions imposed as a result of Covid-19 pandemic in the United Kingdom, certain changes have been made to the arrangements for the Planning Committee meetings.
As a temporary measure, the Committee will be meeting remotely and may meet more frequently than the usual four weekly cycle. However, prior notice of any additional meetings will be shown on the Council’s website and in the calendar of meeting dates. The meetings will still be live streamed and viewable by the public by clicking on a link that will be provided on that particular meeting page on the website.
Unfortunately, there is a backlog of cases awaiting committee decision. This relates to both area committees though is most pressing in the South of the District. We are working hard to clear this work though priority will be given to new housing and employment floor area generating applications. We recognise that any application is important, but residential and new employment cases will assist the Council’s land supply but also the economic recovery from Covid-19.
It is possible to still register to speak on planning applications that come to Committee, however our speaking rules have been amended during this pandemic.